Bylaws – February 2016

 

Edmonton Riverside Business Girls’ Golf Club

By-Laws

February 2016

 

Index:

Article I Name of Organization
Article II Operations of the Organization
Article III Purpose of the Organization
Article IV Membership
Article V Suspension or Termination of Membership
Article VI Membership Fees
Article VII Governance and Management
Article VIII Executive
Article IX Duties of the Executive
Article X Meeting of the Organization
Article XI Voting
Article XII Reimbursement of Expenses
Article XIII Standing Rules
Article XIV Method of Amending By-Laws

Article I – Name of the Organization

The name of this organization will be the Edmonton Riverside Business Girls Golf Club,
hereinafter referred to as the Club.

Article II – Operations of the Organization

The Club is affiliated with the Riverside Day Ladies, but the activities operate separately. The
activities are carried on at the Riverside Golf Club, Edmonton, Alberta.

Article III – Purpose of the Organization

The primary purpose of the Club will be:

o To promote and develop a business women’s golf league
o To provide social and golfing contact among its members
o To encourage a high standard of etiquette, play and sportsmanship
o To cooperate with other organizations having a similar aim
o To provide golf handicaps to its members

Article IV – Membership and Registration

Membership in the Club will:

o Be an18 year old female as of April 1 of the year of membership
o Be employed (full-time or part-time) or be eligible for Employment Insurance as of April
1 of the year of initial membership
o Have registered and paid the Club membership fee by the registration deadline

Membership is to be limited to one hundred and forty-six. In extenuating circumstances, the
Executive may approve additional members. League play is Tuesdays from 3:00 pm until 6:30
and begins the first Tuesday of May, weather permitting.

Existing members and new applicants must submit completed registration forms and cheques by
the date designated by the Executive. Once the existing members confirm their registration, a
lottery will be held for the remaining memberships and all applicants will be notified with the
result of the draw. Those who are not admitted will have the option to be first on the list for any
openings the following year.

The Club will only issue memberships to golfers with a reasonable and regular opportunity to
play on league nights and who will establish an official handicap with Golf Canada. Members are
required to play a minimum of five, nine-hole league games per season. If they have not played
five games and want to be a member of the Club the following year, their name will go into the
membership lottery.

Members are required to record all their golf scores on the Golf Canada website so that they can
establish an official handicap and must also record their scores in the Club score books.

All memberships are non-refundable. However, members may apply in writing to the Executive
for a refund or deferral of their membership for a playing season for medical reasons or
extenuating circumstances.

The Secretary/Treasurer of the Club will provide the final club roster to the President which
includes the names, postal addresses, telephone numbers, and email addresses. Members are
responsible for advising the Secretary/Treasurer of any change in their contact information.

All members of the Club will be members of the Edmonton Ladies Golf Association (ELGA),
the Alberta Golf Association (AGA) and Golf Canada. The Secretary/Treasurer will provide a
membership list to Golf Canada so that members can establish official handicaps, obtain Golf
Canada cards and receive the other benefits provided by Golf Canada.

Article V – Suspension or Termination of Membership

The President will have the power to suspend or terminate the membership of any member who
willfully infringes any of the rules of the Club, or who is guilty of unsportsmanlike conduct,
vulgarity, or any conduct that results in adverse reflection of the Club. The member will have the
right to appeal the decision to the Executive.

Article VI – Membership Fees

The Executive will determine membership fees. It will have authority to dispense with, increase,
decrease, or otherwise change the membership fees as it deems fit.

The Membership fee includes, but is not limited to, the following: ELGA/AGA membership,
some tournament fees, and other relevant club expenses.

Article VII – Governance and Management

Control and management of the affairs, funds, and property of the Club will be vested in the
Executive.

The signing officers of the Club will be the President, Vice President, Secretary/Treasurer,
Riverside Ladies Annual Tournament Committee Chair and Fall Classic Committee Chair.
Cheques may be authorized on the Club account by any two of these five officers.

Members will return all property belonging to the Club at the end of their term in office or
resignation from a committee.

Article VIII – Executive

Composition of the Executive
The Executive will consist of the following voting members: the President, Vice President,
Secretary/Treasurer, Social Committee Chair, League Night Activities Chair, Annual Tournament
Chair, Fall Classic Chair, Website Manager and the Special Events Chair. Quorum for Executive
meetings will be 50% +1.

Election of the Executive
The Executive will be elected at the Annual General Meeting (AGM) and will act as the
officers of the Club for a two-year term, from November 1 of the year of election until October
31 of the second year, or until such time as their successors are elected and installed.

Article IX – Duties of the Executive

President: is an ex-officio member of all committees. She presides at all meetings of the
Executive, the spring meeting and the AGM. In her absence, the Vice-President presides at these
meetings. The President also represents the Club on the Municipal Golf Course Advisory
Committee and the President or designate will be the ELGA representative.

Vice-President: assists the President and learns the role so she can succeed the President.

Secretary/Treasurer: manages the books and accounts for the Club, provides financial updates
when needed and provides an annual financial statement at the AGM. She also prepares the
membership list and records minutes of any meeting. She liaises with the Day Ladies to obtain
and distribute the Golf Canada cards.

Social Committee Chair: Is responsible for coordinating and scheduling the league kick-off
event and Year End Gala.

League Night Activities Committee Chair: Is responsible for managing and coordinating the
league night events, draws, Club score books, and handicap promotion.

Riverside Ladies Annual Tournament Committee Chair: The Chair, together with a
representative from the Riverside Day Ladies, is responsible for coordinating the annual club
tournament and communicating the details to the members. The winner of this tournament will
be the Club Champion.

Fall Classic Committee Chair: Is responsible for coordinating the Fall Classic Tournament
and communicating the details to the members.

Special Events Committee Chair: Is responsible for coordinating special events such as the
Member/Guest Tournament and the Mystery Bus Tour and communicating the details to the
members.

Website Manager: Is responsible for managing and updating the website and any other
communications to members.

All committees are responsible for preparing a summary of their income and expenses and
submitting it to the Secretary/Treasurer upon completion of their event/activity.

The outgoing President will remain involved in a consultative capacity to the President and
Executive when needed.

Article X – Meeting of the Organization

The organization will hold an Annual General Meeting (AGM) at the end of the golf season. The
Executive will decide the time and place. The AGM agenda will include the appointment of the
Executive for the following year and approval of the financial statements. The Executive will
hold meetings, as determined by the President. The President or designate will act as Chair of
the Executive meetings and the AGM.

A Special meeting of the organization may be called at any time by the Executive or by one-third
(1/3) of the voting membership with written notice of their wish to hold such a meeting and the
agenda for the meeting. The President will call such a meeting as soon as possible.

Article XI – Voting

All members in good standing will have the right to one vote at any Annual or Special General
Meeting of the Club. Such votes must be made in person. All matters in question at all meetings
of the Club will be determined by a simple majority (50% + 1) of the membership. At all
meetings, the President will only vote in the case of a tie.

Article XII – Reimbursement of Expenses

Members will be reimbursed financially for approved out-of-pocket expenses incurred when
conducting business on behalf of the Club.

Article XIII – Standing Rules

  1. Golf Canada rules will apply as modified by the standing rules or local rules posted for
    competitions.
  2. Decisions of the tournament committees will be final in all cases.
  3. No member will qualify for flight prizes in a Club event unless she has established a
    handicap with Golf Canada.
  4. All Club members in good standing are eligible to play in the Riverside Ladies Annual
    Tournament. However, if the member does not have an established handicap with Golf
    Canada, they will be ineligible for prizes, including the Club Champion title.
  5. Local rules are as indicated on the scorecard and those posted before each tournament.

 Article XIV – Method of Amending By-Laws

The Executive will have the power to repeal or amend any of these Bylaws. They will be
effective when:
a) The Executive gives two-thirds majority support, or
b) The membership gives two-thirds majority support at an AGM

 

To view the PDF version please click here for our Bylaws – Feb 2016